Smart Work Hours & Overtime Tracker

Who this is for

Hourly and shift-based workers who need to track worked hours
On-call or after-hours work with multiple time blocks per day
PTO tracking where PTO is paid but does not count toward overtime
Anyone who wants a clear weekly summary of worked time vs paid time
People who want a 2-week view to estimate an upcoming paycheck (OT still weekly)

This tool is for tracking and estimating only. Employer payroll systems and policies may differ.

Important notes

All pay amounts shown are gross pay estimates only.
No taxes, deductions, benefits, or withholdings are included.
Overtime is calculated from worked hours only. PTO never contributes to overtime.
Holiday: If PTO type is Holiday and you also work, enter the worked time as Extra work blocks. Holiday worked hours are paid at 2.0× and subtract from Holiday PTO hours.
In 2-week mode, overtime is computed separately for each week.

Add Icon to Home Screen

Recommended for offline use and quick access.

On iPhone: Safari Share → Add to Home Screen.

Defaults (Templates)

Save multiple templates and switch between them. Selecting a template loads it immediately for this pay period.

Active template

Switching templates updates regular shift times for scheduled days and clears regular shift times on days marked as unscheduled. PTO, extra blocks, and notes are unchanged.

Defaults not set

Set your normal schedule once to speed up entry. You can skip, but you’ll see this reminder until Defaults are set.

Defaults prefill scheduled days and clear non-scheduled days. They do not touch PTO, extras, or notes.

Week 1 Totals

Worked hours (Week 1) 0h 0m

Paid hours (Week 1) 0h 0m

Overtime hours (Week 1) 0h 0m

Week 1 Pay (estimate)

Gross pay estimate only. No taxes or deductions.

Regular pay —

OT pay —

Holiday worked pay (2.0×) —

PTO pay —

Gross pay (estimate) —

Week 2 Totals

Worked hours (Week 2) 0h 0m

Paid hours (Week 2) 0h 0m

Overtime hours (Week 2) 0h 0m

Week 2 Pay (estimate)

Gross pay estimate only. No taxes or deductions.

Regular pay —

OT pay —

Holiday worked pay (2.0×) —

PTO pay —

Gross pay (estimate) —

Pay Period Totals (2 weeks)

Week 1 + Week 2 combined. Overtime is still computed weekly.

Worked hours (pay period) 0h 0m

Paid hours (pay period) 0h 0m

Overtime hours (pay period) 0h 0m

Gross pay (estimate) —

History

Archive a pay period so you can later reload it and review notes. When viewing an archive, hours are locked but notes remain editable.

Export

Tip: On iPhone, after print preview opens, use the Share icon to “Save to Files” as a PDF.

Reset

Clears this pay period’s entries (regular shifts, extras, PTO, notes). Templates are not changed.

History

Open an archived pay period (hours locked, notes editable).

Quick Setup (Defaults)

Optional. Set your normal workdays, regular start/end time, unpaid lunch minutes, pay period length, weekly overtime threshold, and hourly rate.

0) Pay period length

Choose whether you want to track 1 week or a full 2-week pay period. Overtime is still computed weekly.

Pay period length

1) Scheduled workdays

Select the days you normally work your regular schedule.

2) Default regular shift

These are your usual start and end times.

Start

End

3) Unpaid lunch minutes

Enter the minutes you are NOT paid for. Example: if lunch is 60 minutes unpaid, enter 60. If lunch is 60 minutes but you are paid for half, enter 30.

Unpaid lunch minutes

If you sometimes work through lunch, use the per-day “Worked through lunch” checkbox.

4) Weekly overtime threshold

Overtime hours = max(0, weekly worked hours − threshold). PTO never counts toward overtime.

Overtime threshold (hours)

5) Hourly rate (optional)

Used for gross pay estimates only. Leave blank if you only want hour totals.

Hourly rate

Skipping keeps everything blank. You can return via “Edit Defaults” anytime.